File Management

Content → Files

The Files area is a repository, i.e. a document storage for folders and files, that you can use within your portfolio. Both folders and files are considered artefacts and as such can be added to a page. You may create any number of folders or subfolders. To view which sub folders and files sit within a folder, click on the folder name. Use the Home link to return to the top level folder directory.

You can arrange files and folders by dragging and dropping the icon in front of the file / folder name onto another folder icon. A suitably named and organised filing structure will help you with the long-term organisation and retrieval of your artefacts. If you want to move a file or folder out of a sub folder, move it onto the parent folder icon parentfolder.

You will find that some folders are automatically created by the system such as viewfiles or images. The viewfiles folder includes files from imported pages whereas the images folder includes your uploaded profile pictures. As with any other file, you can move them out of this folder and store them in a different folder.

You can move files and folders to your heart’s content without having to re-link them in the pages where you use them. Also renaming them will not have a negative impact on links.

Upload a file

Before you upload a file, make sure that you are allowed to do so. For any artefacts that you publish in your portfolio, you must have the sufficient rights. That means:

  • the artefact is your own or
  • you are allowed to reproduce and distribute it, i.e. it does not violate any copyright legislation and
  • the artefact also adheres to the Terms and Conditions of the Folioz site

It can be that you have to agree to an upload agreement before you can upload any files to your files area.

Upload a file

Upload a file

  1. License: You see this field if the site administrator turned on license metadata. Choose the license for the artefact that you are about to upload. You can set your default license in your account settings.
  2. Licensor: You see this field if the site administrator turned on license metadata. If you are uploading a file that somebody else created, you can attribute the work to them here and provide their name for example.
  3. Original URL: You see this field if the site administrator turned on license metadata. If you are uploading somebody else’s file, provide a link to the original Internet address so that others can go there and view the original file.
  4. Upload file: Upload a file by clicking on the Browse button to search for the file on your computer. Make sure that it is not larger than the maximum upload size that is shown in the parentheses.
  5. If the site administrator turned on the image resizing option, you can decide whether you want to have your images resized if they are larger than the specified dimensions. This option is recommended to save space in your portfolio.
  6. Type the folder name and click the Create folder button if you want to create a folder before uploading files.
  7. Name: You see all your folders and files that are not in folders listed in this table to access them easily.
  8. Description: View the description of your folders or files to know quickly what the content of them is.
  9. Size: The size of your files is displayed here.
  10. Date: The date you created a folder or uploaded a file is shown.
  11. Click the Edit button edit to edit folder or file properties. Continue with editing a file.
  12. Click the Delete button delete to delete a file or folder. If you use a file in a journal entry and / or on a page, you are warned before deleting the file so that you don’t delete it by accident.
  13. If a folder or file is an artefact in a page that has been submitted, you are not able to edit or delete it.

You can move your file to a folder by clicking on the icon before the file’s name and then dragging and dropping it onto a folder icon. Similarly, you can click on a folder icon and drag it onto another folder icon to move the folder into the second one.

Upload multiple files

You can upload multiple files at once in two different ways:

  • You can upload multiple files when you are browsing for them. Hold down the Ctrl key (or Command key on a Mac) and click on all the files that you wish to upload at once.
  • You can also place all files into a compressed file, a .zip file, and upload that to Folioz. This method allows you to upload multiple files from different folders on your computer at once. You can create a zip file from any number of files that you have selected in your document management program by making a right mouse click and selecting Compress... (or something similar).
Zip files in MacOSX

Zip files in the Finder under MacOSX

Zip files in Ubuntu

Zip files in Ubuntu’s Nautilus

Zip files in Windows

Zip files in Windows Explorer

Once you have uploaded your zip file to Folioz, you can unzip it there. Click on the Unzip button unzip next to the Edit button edit. Please follow the on-screen instructions.

Edit a file or folder

You can edit the properties of a file or folder at any time. The file does not have to be re-linked in portfolio pages, but the properties you changed will be updated automatically.

Edit a file

Edit a file

  1. Click the Edit button edit to edit folder or file properties.
  2. Name: Change the name of the file (or folder). It is not necessary to keep the file extension as Folioz stores it internally. However, it can be good to leave it in case somebody has problems opening the file if no default programme is associated with the file after downloading it. This field is mandatory and each file (or folder) must have a name.
  3. Description: Give the file (or folder) a description to find it again more easily.
  4. Tags: Give the file (or folder) one or more tags. You can choose from your existing tags by clicking on the Show my tags link and then selecting the tags. If you type your tags, separate them with commas.
  5. License: You see this field if the site administrator turned on license metadata. Choose the license for the artefact that you are editing.
  6. Licensor: You see this field if the site administrator turned on license metadata. If you are editing a file that somebody else created, you can attribut the work to them here and provide their name for example.
  7. Original URL: You see this field if the site administrator turned on license metadata. If you are editing somebody else’s file, provide a link to the original Internet address so that others can go there and view the original file.
  8. Allow comments: Decide if users should be allowed to comment directly on the file artefact page when they view it.
  9. Click the Save changes button to keep your changes or click the Cancel button to abort the action.

File quota

You can check your file quota in the sidebar in your Files area.

file quota

File quota

Updated on 06 July 2019, 10:58; 7578 page visits from 14 October 2013 to 20 December 2024